How to Register on eHRMS for Govt Employees 2026

About This Guide

eHRMS (Electronic Human Resource Management System) is digital HR for govt employees. Used by central ministries, state govts. Manages: Service book, leave application, transfer requests, salary slips, GPF, pension. Implemented in UP, MP, MH, AP, TS, others. Replaces paper-based HR records.

Eligibility Criteria

Government employee (Central/State/PSU)
Department on eHRMS platform
Have Employee Code
Aadhaar registered with department
Active mobile number

Documents Required

Keep these documents ready before starting application. Missing documents = delayed approval.

Employee ID/Code
Aadhaar
Department details
Designation, posting
Mobile registered with department
Email ID

Step-by-Step Application Process

Follow these steps in order. Each step is critical - skip none.

Find Department Portal

Each ministry/state has portal. UP: ehrms.upsdc.gov.in. MP: mpehrms.mp.gov.in. Central: ministry-specific.

Click Register/New User

On homepage.

Provide Employee Code

Get from HR department.

Mobile + OTP

Verify with department-registered mobile.

Set Password

Strong password. Note for future logins.

Aadhaar Verification

Some portals require Aadhaar OTP.

Login to Dashboard

See service record, leave balance, salary slips, etc.

Complete Profile

Verify all details: posting, designation, family details, bank account.

Apply for Services

Leave application, transfer request, certificate generation - all online.

Key Benefits

Paperless HR services
Online leave application/approval
Salary slip download anytime
Service book digital
Transfer request online
Pension calculation
GPF balance check
Promotion tracking
Faster processing
Reduces HR visits

What Happens After Application?

Profile activated. Use for routine HR tasks. Apply leave online (vs paper form earlier). Download salary slips for ITR. Track service record. Submit annual self-assessment digitally. Pension calculation tool useful for retirement planning.

Frequently Asked Questions

Department not on eHRMS?

Check with HR department. Many central ministries on eOffice. State PSUs vary. Eventually all govt depts will be digital.

Forgot password?

On login page → Forgot Password → Mobile OTP → Reset. Within 5 minutes.